During the course of our various programs and activities, Greenmommy gathers and uses personal information from program participants and other stakeholders. Personal information is any information that can be used to distinguish, identify or contact a specific individual, including name, address, telephone number, email address, etc. Anyone from whom Greenmommy collects such information can expect that it will be carefully protected and that any use of this information is subject to their consent. Greenmommy is committed to protecting the privacy of your personal information.
Greenmommy complies with the 10 privacy principles found in the Canadian Standards Association’s (CSA) Model Code for the Protection of Personal Information, which have also been incorporated into the Canadian Personal Information Protection and Electronic Documents Act (PIPEDA).
2. Identifying Purposes and Informing Individuals
Greenmommy will identify the purposes for which personal information is collected and will communicate these purposes to the individual(s) from whom the information is collected at or before the time the information is collected. When personal information that has already been collected is intended to be used for a purpose not previously identified, Greenmommy will identify the new purpose to the individual(s) prior to use. Unless the new purpose is required by law, the consent of the individual(s) is required before information can be used for that purpose.
Greenmommy will ensure that the knowledge and consent of individuals is obtained for the collection, use or disclosure of personal information, except where inappropriate, for example due to legal, medical or security reasons. An individual has the right to withdraw consent at any time, subject to legal or contractual restrictions and reasonable notice.
If you do not want your personal information collected by us, please 1) follow the procedures, where available, indicated at the point of collection to “opt out” so that your personal information is not collected, 2) if no “opt out” option is available, do not submit personal information to us, or 3) do not “Opt in”, where such option is available, so that your personal information is not collected.
If you have provided us with personal information and wish to withdraw your consent to its retention, use or disclosure, please contact us.
4. Limiting Collection of Information
Greenmommy will ensure that the collection of personal information is limited to that which is necessary for the purposes identified and will ensure that information is collected by fair and lawful means.
5. Limiting Use, Disclosure and Retention of Information
Greenmommy will ensure that personal information is not used or disclosed for purposes other than those for which it was collected, except with the consent of the individual or as required by law. Personal information will be retained only as long as necessary for the fulfillment of those purposes.
6. Accuracy of Information
Greenmommy will ensure that personal information is as accurate, complete, and up-to-date as is necessary for the purposes for which it is to be used. However, Greenmommy will not routinely update personal information, but will rely upon you to provide accurate and complete information and to advise Greenmommy if circumstances change over time. If you contact us with a request, we will take appropriate steps to update or correct the personal information in our possession that you have previously provided to us.
To protect personal information against loss or theft, unauthorized access, copying, use or modification, Greenmommy will ensure that security safeguards are used that are appropriate to the sensitivity of the information. These safeguards may include, where appropriate: (a) physical measures, for example, locked filing cabinets and restricted access to offices; (b) organizational measures, for example, security clearances and limiting access on a “need-to-know” basis; and (c) technological measures, for example, the use of passwords and encryption.
Greenmommy will make readily available to individuals specific information about its policies and practices relating to the management of personal information.
9. Individual Access to Information
Upon request, Greenmommy will ensure that an individual is informed of the existence, use, and disclosure of their personal information and is given access to that information, except where inappropriate (e.g. where information contains references to other individuals) or proscribed by law. An individual may review the accuracy and completeness of the information and request that it be amended as appropriate. Greenmommy may need to verify your identity before searching for or providing you with your personal information. We will respond to you within thirty (30) days after the request for access or rectification has been received or will notify you during that period if a longer period is required by us in order to fully address your request, provided that an extension of such thirty (30) day period is permitted by applicable privacy laws. Requests are subject to some access exceptions as prescribed by law. Any exceptions to providing you with access to your personal information must be approved by the Chief Privacy Officer.
10. Handling Concerns and Suggestions
Individuals submitting requests regarding the above and concerning compliance with the principles set out above to the Chief Privacy Officer at firstname.lastname@example.org.
Further information on privacy and individual rights in regard to privacy information may be found on the website of the Privacy Commissioner of Canada.